Position Title: Controller
Location: Ottawa, Ontario
Immediate Supervisor: CEO
Language proficiency: Bilingual in English and French
Salary: Commensurate with experience (eligible to participate in Public Service Health Care Plan (PSHCP) and Public Service Pension Plan (PSPP)Note: Must be eligible to work in Canada (visa support cannot be provided)
SUMMARY OF FUNCTIONS
Reporting to the Parliamentary Centre’s (Centre) CEO, the Controller position will provide financial operations and oversight for a portfolio of programs and Centre initiatives. Working closely with program teams, the Controller provides and has oversight for all aspects of financial support and compliance during the lifecycle of projects (pre-award, during the project period, and post-award).
As a Controller for the Centre, you are an adaptable, proactive individual with a strong willingness to learn and enjoy working in a fast-paced environment.
The responsibilities include budget reviews, institutional and project risk assessments, operational and project financial analysis and reporting, providing guidance and advice to the program teams and the Centre’s operations staff, and oversight for the day to day management of the Centre’s financial operations.
- Plan, organize, direct, control and evaluate the operation of the Centre’s finance department.
- Prepare and/or co-ordinate the preparation of the Centre’s internal financial statements, project financial statements, summaries, and other cost-benefit analyses, financial management reports, GAC reporting, and other funder reporting
- Co-ordinate the financial planning and budget process for the Centre’s project and operating activities
- Prepare financial models, budgets and estimates for the Centre’s project development initiatives.
- Evaluate financial reporting systems, accounting procedures and investment activities and make recommendations for changes to procedures, operating systems, budgets and other financial control functions
- Recruit, organize, train and manage finance staff both at HQ and the field.
- Act as liaison between the organization and the Centre’s Board Finance and Audit Committee
- Notify and report to senior management in a timely manner concerning any trends that are critical to the Centre’s financial performance.
- Oversee the application of procurement policies for all donor funded projects.
- Manage all external operations and project audits
KNOWLEDGE, SKILLS AND QUALIFICATIONS
- Bilingual in English and French (required)
- Bachelor’s Degree in Accounting, Finance or Business Administration
- Completion of a Canadian recognized accounting designation (CPA).
- Minimum 5 years accounting experience preferably with international NGO, and not-for-profit organizations
- Minimum 3 years of experience leading and managing a finance function
- Experience in financial grant management including accounting and project financial reporting.
- Knowledge of Global Affairs Canada (GAC) and other funder budget and finance reporting guidelines
- Experience with financial administration of grants or contribution agreements from donors
- Strong interpersonal skills and ability to interface with the Programs team, funding agencies, and all levels within the Centre
- Must be self-motivated, proactive, and have demonstrated excellence in organizing and prioritizing workflow in a fast paced and high-volume environment.
- Ability to execute projects with minimum supervision and to complete work within required deadlines
- Highly computer literate with advanced knowledge of MS Excel, MS Office Suite, and finance system automation
- Strong analytical skills, knowledge, and skill in applying analytical and evaluative techniques to the identification and resolution of grant administration issues.
- Knowledge of Canadian GAAP, accounting, bookkeeping, laws, regulations, Centre policies and guidelines, other requirements that affect grant program administration
- Ability to design, analyze, and prepare financial reports.
- Ability to monitor cash flow, expenditures, and maintain data.
- Excellent verbal and written communication skills, including ability to liaise cross-functionally and cross-culturally with all levels of staff in the organization, especially in a virtual working environment.
WORKING CONDITIONS AND ENVIRONMENT
This position is based in Ottawa. It will require flexible work hours and/or irregular hours during project delivery deadlines. Fast paced and heavy pressure to meet competing priorities and deadlines. During the COVID-19 pandemic, distance working protocols are in effect. Consideration may be given to applicants who wish to work remotely.
About the Parliamentary Centre
The Parliamentary Centre offers an opportunity to join a multicultural, value-driven, highly experienced, dynamic, and growing team of international development professionals. We offer a competitive salary and benefits package. The Parliamentary Centre is an equal opportunity employer. We encourage applications from all qualified candidates regardless of sex, age, disability, gender identity, religion, or ethnicity.
We are conducting interviews on a rolling basis until a suitable candidate is found.
Duration: 5-year with possibility for extension contingent upon the continuation and renewal of donor funding.
- Deadline Applications will be reviewed and interviews conducted on a rolling basis until the position is filled.
- To apply, submit a cover letter describing what you can bring to the project and a brief CV and Click here to apply through our online system.
- Only shortlisted candidates will be contacted. No phone calls please.