Highlights

Finance Project Officer

Position title: Finance Project Officer
Location: Ottawa, Ontario
Immediate Supervisor: Director of Operations
Language proficiency: Bilingual in English and French
Salary: Commensurate with experience (eligible to participate in PSHCP and PSPP)Must be eligible to work in Canada

SUMMARY OF FUNCTIONS

This is a full-time role split into two areas of responsibility.

Three (3) days per week, under the direction of the Director of Operations, the Finance Project Officer will liaise with field finance staff to prepare and review the financial monitoring forecast, strategic/analytical monitoring of overall budget, financial planning, management of financial risks, procurement, and support to the field offices. The incumbent will manage financial aspects of the planning and implementation of the ILGRP project in line with funder agreements and other requirements. For the remaining two (2) days per week, the incumbent will, work under the direction of the Director of Operations to support other projects and financial tasks as necessary for the Parliamentary Centre.

PRIMARY RESPONSIBILITIES

ILGRP Project – 3 days a week

Financial analysis and reporting:

  • Ensures PC’s and donors’ financial management policies and procedures are followed and effectively implemented.
  • Designs, generates and analyses financial reports for GAC and internal management.
  • Provides program financial analysis and recommendations on spending rates, over and under-spending and pattern of expenditure.
  • Supervises the preparation of and certifies the monthly project financial reports, in conjunction with field finance staff, before they are entered into the system/submitted to Ottawa.
  • Monitors the recording of cash disbursements/receipts daily and controls payments to ensure compliance with policies for approval of expenditures.
  • Ensures participants’ reimbursement of per diems, transportation or incidental expenses is done in accordance with donor travel requirements and advances are tracked and expenses recorded in a timely fashion.
  • Analytically reviews the project expenses and cash position of the field offices.
  • Reviews the monthly financial reports and follows-up on issues related to coding.
  • Prepares financial reports for GAC with narratives, explaining variances to project budgets.
  • Assists with the annual project budget development and process.
  • Supports and facilitates GAC audits.

Budget and Field Technical Support:

  • Contributes to the development of project budgets, notes and narratives.
  • Helps to ensure that the Centre’s activity-based budgets comply with GACs requirements and the Centre’s reporting requirements.
  • Notifies the team of any significant budget changes that require GACs approval
  • Works with the country offices to prepare donor budgets, quarterly donor financial reports, forecasts and annual work plan budgets.
  • Checks accuracy of country offices’ financial information shared through internal database management system.
  • Revises, maintains accurate and accessible records of uploaded budgets for country offices.
  • Follows up with the field financial officers on reallocating and recording expenses and other charges.
  • Processes timely cash disbursement to the field partners.
  • Coordinates with and assists the ILGRP project staff with respect to GAC budgets and financial reports and ensures timely submission.
  • Coordinates closely with the field financial team to contribute to the annual revenue and audit process.
  • Provides support as needed to different stakeholders in areas of proposal budget development, financial reporting, and compliance.
  • Supports teams to adopt a gender responsive budgeting approach, helping ensure that gender equality interventions and capacity are adequately budgeted for.

Contracts :

  • Follows procurement procedures to ensure compliance with financial contract requirements are fully understood and met by the relevant stakeholders.
  • Maintains archive of contracts and amendments both electronic and hard copy.
  • Maintains information on related subcontract agreements with partners.

GE/GBA+, (Training will be provided)

  • Be familiar with the organization’s, the partner country’s, and GAC’s gender equality approaches (FIAP/GE/GBA+) and requirements as well as the project’s gender equality strategy.

 

Assists the PC Financial team with similar projects for remaining 2 days a week

 

III. KNOWLEDGE, SKILLS AND QUALIFICATIONS

  • Bilingual in English and French
  • Bachelor of Commerce, Bachelor of Business Administration (Accounting option), or other related degree or equivalent experience
  • A CPA designation (or one in progress) is an asset
  • Experience with GAC contracts
  • Minimum of 3 years of work experience in a similar capacity, preferably in a project environment or working for an International NGO.
  • Relevant experience in accounting and international project finance reporting.
  • Knowledge of budget and finance reporting guidelines followed by Global Affairs Canada (GAC).
  • Understanding of working with grants or contribution agreements from donors.
  • Extensive management reporting experience, including budgeting and forecasting.
  • Familiarity with or experience working in Africa.

Skills

  • Excellent Microsoft Excel and finance/accounting/reporting systems skills.
  • Advanced numeracy and analytical skills, including variance and costing analysis.
  • Ability to build positive interpersonal and organizational relationships.
  • Strong communication skills, including ability to liaise cross-functionally and cross-culturally with all levels of staff in the organization, especially in a virtual working environment.
  • Ability to work effectively in cross-departmental teams and liaise with various stakeholders.
  • Excellent team player, with the ability also to work well independently.
  • Strong in problem-solving and critical thinking.
  • Strong cross-cultural competencies.
  • Ability to plan, organize and prioritize workload to meet deadlines.
  • Ability to work in high pressure environment
  • Ability to work in French and English

WORKING CONDITIONS AND ENVIRONMENT

This position is based in Ottawa. It will require flexible work hours and/or irregular hours during project delivery deadlines. Fast paced and heavy pressure to meet competing priorities and deadlines. During the COVID-19 pandemic, distance working protocols are in effect, with everyone working from their residence.

About the Parliamentary Centre

The Parliamentary Centre offers an opportunity to join a multicultural, value-driven, highly experienced, dynamic and growing team of international development professionals. We offer a competitive salary and benefits package. The Parliamentary Centre is an equal opportunity employer. We encourage applications from all qualified candidates regardless of sex, age, disability, gender identity, religion, or ethnicity.